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Klamath Basin Home Builders Association (KBHBA) 4509 S 6th St., Suite 306 * Klamath Falls, OR 97603, Phone: 541-884-8570 * Fax: 541-884-6615 Home Show March 7-8-9, 2008 Terms & Conditions Page 1 of 2 LIABILITY – Exhibitor is responsible for the space assigned to him and shall not injure, mar, or deface the premises. Exhibitors may not sell or post signs outside of their designated area. AISLES/SIGNS/BANNERS – Aisles, passageways, and overhead spaces remain under the control of KBHBA and no signs, decorations, banners, advertising matter, or exhibits may extend into those areas without prior approval and possible payment made to the KBHBA. SPACE – The space contracted for is to be used solely by Exhibitor whose name appears on the Contract and no portion can be sublet or shared by another business or individual. It is acceptable to display products and have sales representatives from companies which you distribute for assist you. Exhibitors cannot advertise their product outside of their rented space. All dimensions are approximate in nature and not exact for construction purposes. Any part of an exhibit that is over 8’ high must have prior written approval from KBHBA. SETUP & REMOVAL – Exhibitor shall forfeit his right to the space and all prepaid rentals if he fails to occupy or use his space, or fails to have his exhibit in place prior to NOON on Friday-the first day of the Show. KBHBA shall be entitled to reassign the space in the event Exhibitor does not begin occupation of the space by NOON on Friday. Exhibits are to be removed immediately after the close of the Show on Sunday afternoon beginning at 4:00 pm unless you have chosen on your application to remove your exhibit on Monday. If you choose to remove your exhibit on Monday you must move items away from the drapes so that they and any electrical cords can be removed following the close of the show on Sunday. ELECTRICAL – All spaces will have 500 watts of electricity. The surcharge for over 500 watts per space will be $30 for 20 amp service or $50 for 50 amp service. KBHBA must be advised no later than one week prior to the show of any electrical needs greater than 500 watts. Any electrical changes made at the show will result in hourly charges to be paid prior to the opening of show. We need to know exact power requirements, i.e. watts required, at least one week in advance of the show or you may not have the electrical hook-ups your booth requires. PRIZE DRAWINGS – Any exhibitor conducting a prize drawing during the Home Show must do so on the last day of the show, Sunday afternoon, with the winners’ names being announced from the KBHBA Booth, no later than 3:00 pm on Sunday. The only exception to this is if your business has been taking entries to the drawing prior to the Home Show. FOOD & BEVERAGE SALES – Exhibitors may not distribute food or beverages in the Exhibit Area without prior approval from KBHBA. MERCHANDISE SALES – Exhibitors shall not sell merchandise items during Show. Orders may be taken for future delivery. If an Exhibitor sells and delivers merchandise from the floor of the Show they may lose their ability to rent a booth at the next year’s Home Show. SET-UP HOURS – Thursday, March 6, 2008 ~ 2:00 pm to 8:00 pm and Friday, March 7, 2007 ~ 8:00 am to 2:00 pm. NO ASSIGNMENT – Exhibitor shall not assign nor sublease their space, or any part thereof, without KBHBA’s written approval. EXHIBITOR IDENTIFICATION – Exhibitors are to have name badges or appropriate manner of identification. Name badges will be required for early admittance to the show. Exhibitors are asked to be at their exhibit ½ hour prior to opening of show each day and may be asked to help at entry doors. Each exhibit must be identified with a company sign. EXHIBIT APPEARANCE – Exhibitors are urged to complete their exhibits in attractive, decorative manner including lighting, plants, and bright colors.
Klamath Basin Home Builders Association (KBHBA) 4509 S 6th St., Suite 306 * Klamath Falls, OR 97603 Phone: 541-884-8570 * Fax: 541-884-6615 Home Show March 7-8-9, 2008 Terms & Conditions Page 2 of 2 PRINTED MATTER - Distribution of printed matter informative brochures, flyers or other articles must be restricted to the space of your exhibit. EARLY REMOVAL – If exhibitor tears down display and leaves prior to close of show on Sunday at 4:00 pm, they will lose all discounts they would have been entitled to for next year’s show and will lose priority to rent the same space for future shows. This will be strictly enforced as the show is open until 4:00 pm!!!! TERMS & CONDITIONS: ALL EXHIBITS – All exhibits must comply with County Fire ordinances. For further information please contact the County Fire District Office at 541-885-2056. Helium tanks must be anchored on a cart that is approved by the Fire District. If you plan to distribute helium-filled balloons a $25.00 surcharge will be charged to cover post event removal of balloons from the ceiling of The Event Center. RUNNING OF ENGINES OR GENERATORS – Oil, Propane Or Gasoline – Is Prohibited. Music or audio-visual sound must not be audible more than 4’ from booth. CANCELLATION OF CONTRACT – If cancellation occurs within 30 days of the Show, the entire rental paid to date by Exhibitor shall be retained by KBHBA as liquidated damages for organizing, setting up and providing space for Exhibitor, and losses and additional expenses caused by Exhibitor’s withdrawal including reletting the space. All cancellations must be in writing. If cancellation occurs more than 30 days prior to show date, a charge of $100 per 10' space will be retained by KBHBA. INSURANCE – Each Exhibitor is solely responsible for any bodily injury, property damage, or loss suffered by another arising from or related to Exhibitor’s activities. Exhibitor agrees to defend, indemnify and hold harmless the Klamath Basin Home Builders Association; KBHBA employees and or agents; and the Klamath County Fairgrounds’ employees and agents, from any and all claims, or damages arising from any activity or action on the part of Exhibitor. Each Exhibitor Shall Provide the Klamath Basin Home Builders Association, 4509 So. 6th St, #306, Klamath Falls, Or 97603 a Certificate of Liability Insurance Showing the Klamath Basin Home Builders Association as an Additional Insured. Neither KBHBA nor the Klamath County Fairgrounds shall be responsible for any loss or damage occurring to the exhibit or sustained by the Exhibitor from any cause. DESTRUCTION OF PREMISES - In case the Klamath County Fairgrounds shall be partly or totally destroyed by fire or the elements, or by any other cause, or in case of other circumstances which prevents KBHBA from permitting occupancy of the contracted space by Exhibitor, then this lease shall be terminated, with the return of the sum of space rental paid. Exhibitor agrees to waive any further claim for damages or compensation. ENTIRE AGREEMENT – It is understood and agreed that no alteration or variation of terms, (verbal, or otherwise) of this contract shall be valid unless reduced to writing, signed by the parties and attached hereto. HOURS OF SHOW – Set Up Thursday March 6, 2008 2:00 pm to 8:00 pm Friday March 7, 2008 8:00 am to 2:00 pm Show Friday March 7, 2008 4:00 pm to 9:00 pm Saturday March 8, 2008 10:00 am to 5:00 pm Sunday March 9, 2008 10:00 am to 4:00 pm Teardown Sunday March 9, 2008 4:00 pm to 8:00 pm Monday March 10, 2008 8:00 am to 5:00 pm |
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